Tips to Prevent a Security Breach at Your Company

Security breaches at companies of all sizes are becoming increasingly common in today’s digital world. Without the right safeguards and precautions in place, small-to-medium business owners may find themselves vulnerable to damaging attacks on their sensitive data, networks, and systems.

To ensure your company is well-protected against security and business data breaches, it’s important to stay up-to-date on the latest preventative measures you can take. In this blog post we will provide you with simple yet effective tips so that you can increase your peace of mind knowing that your SMB is secure from any malicious activity.

Employee Training is key to preventing a security breach

Employee training is an integral part of preventing a security breach, as it can help prevent malicious persons from gaining access to important data. The responsibility to prevent a data breach falls on business owners, especially small business owners who lack the resources or personnel to prioritize cybersecurity. This is where employee training plays an important role; by ensuring all personnel are up-to-date with the latest security practices, small businesses can prevent a potential data breach. Training is not only important for immediate staff, but new hires also require ongoing sessions in order to prevent any security threats from being realized.

Updated software keeps systems secure

Keeping your software up-to-date is crucial in preventing a security breach. In order to protect your organization’s valuable data and systems from these threats, it’s crucial to keep your software up-to-date.

Software updates not only offer new features and enhancements, but also often include security patches and fixes for known vulnerabilities. Failing to update your software can leave your systems vulnerable to attacks that could potentially compromise your customer data and lead to significant financial losses.

Operating systems, antivirus software, and web browsers are all critical components of your organization’s digital infrastructure and require regular updates to ensure their security. Hackers often target these components as they are commonly used by many individuals and organizations, making them an attractive target. In fact, outdated software is often the root cause of many cyber-attacks, including data breaches, ransomware attacks, and phishing scams.

To minimize the risk of a data breach, it’s important to make software updates a regular part of your organization’s cybersecurity strategy. This can be done by setting up automatic updates for all software used by your company or by designating a specific IT team member to check for updates and ensure they are installed in a timely manner.

Implement access controls

By controlling access to sensitive data and systems, companies can prevent data breaches by unauthorized users. Implementing strict authorization processes for authorized users is a way to minimize the risk of data breaches.

Access controls are used to restrict access to sensitive information and systems within an organization. Implementing access controls can help prevent unauthorized access to critical systems and data.

This can be achieved through the use of:

  • Passwords

  • Two-factor authentication, and

  • Other security measures

It’s important to limit access to sensitive information only to those who need it to perform their job functions. Additionally, you should regularly review access controls to ensure that they are appropriate and up-to-date.

Encrypt data

Encrypting data is an important security measure businesses must take to protect their networks from malicious attacks. By encrypting the data stored on corporate systems, businesses ensure that any sensitive information stored on those systems is kept secure and not exposed to unauthorized individuals. Doing so helps prevent against data loss due to unauthorized access or cyberattacks, as well as reduce the likelihood of security breaches coming from external sources. Implementing an encryption system is a great way for businesses to enhance their overall data security and keep their assets out of the hands of cybercriminals.

Back Up Data

Regularly backing up your data is a fundamental step in maintaining data security. It ensures that in the event of a data breach, such as a malware attack, ransomware attack, or hardware failure, you can quickly restore the lost data and resume normal operations. A backup is a copy of your data that is stored separately from your original files so that you can retrieve it from the backup if your primary data is lost.

However, it’s not just enough to back up your data; it’s also important to store the backups in a secure location. Storing backups in the same location as the primary data defeats the purpose of having a backup in the first place. A data breach can occur, and if it does, both your primary data and backups could be lost or compromised if they are stored in the same location. Offsite data centers provide additional layers of protection, such as physical security, fire suppression systems, and backup generators, ensuring that your backups are safe and easily accessible.

Conduct Regular Security Audits

Regular security audits are an important part of preventing data breaches. A security audit involves reviewing your company’s systems and procedures to identify potential vulnerabilities and risks. This can include reviewing access controls, testing for vulnerabilities in software, and conducting phishing simulations to test employee awareness.

By conducting regular security audits, you can identify potential weaknesses in your security infrastructure and take steps to address them before they can be exploited by cybercriminals. In addition, security audits can also help improve overall business operations. By identifying weaknesses and inefficiencies in your systems and procedures, you can make necessary improvements to increase productivity and reduce the risk of errors or downtime.

It’s important to note that security audits should be conducted by qualified professionals who are knowledgeable in the latest cybersecurity threats and trends. Hiring a reputable managed security services provider can ensure that your company’s security audit is comprehensive and effective in identifying potential risks and vulnerabilities.

Importance of having an incident response plan

An incident response plan is a crucial component of any business’s overall cybersecurity strategy. It outlines the steps that a company should take in the event of a security, data breach prevention or other cyber incident. Without a well-defined incident response plan, businesses may be caught off-guard and struggle to respond effectively to an attack. This can result in significant financial losses, damage to reputation, and even legal consequences. With an incident response plan in place, however, businesses can respond more quickly and efficiently, and minimize the impact of an attack by reducing the potential for long-term damage.

One of the key benefits of an incident response plan is that it helps businesses to identify potential threats and vulnerabilities before they become major problems. By outlining the specific steps that need to be taken in the event of an incident, businesses can proactively address issues and develop mitigation strategies that can help to prevent future attacks.

Incident response plans also provide a framework for communication and collaboration between different departments within an organization, ensuring that everyone is on the same page and working towards a common goal. This can be particularly important during an incident when time is of the essence and quick decision-making is critical.

Monitor Systems

Monitoring your systems is essential for maintaining a secure and robust network. By implementing regular system monitoring practices, you can stay informed about the health, security posture and performance of your system and detect any potential security breaches early on. One of the primary benefits of system monitoring is that it allows you to detect unusual activity that could potentially lead to a security breach. This could include suspicious network traffic or unauthorized access attempts.

By reviewing system logs, you can track user activity, monitor application usage, and detect any anomalies or errors that could indicate a potential breach. Additionally, setting up alerts for suspicious activity can help you respond quickly and effectively to any potential security incidents. These alerts can be set up to notify you of any unusual activity in real-time, allowing you to take immediate action to mitigate any potential security threats.

Effective system monitoring practices should be a core part of any organization’s overall security strategy. By monitoring your systems on a regular basis, you can detect security incidents early and respond quickly to prevent any significant damage or data loss. Additionally, monitoring your systems can help you identify any potential vulnerabilities in your network, allowing you to take proactive measures to prevent future security breaches. Overall, implementing a comprehensive system monitoring strategy is an essential step in protecting your organization’s critical data and systems from potential security threats.

Partner with a managed security services provider

Partnering with a managed security services provider (MSSP) can greatly benefit companies in their efforts to prevent data breaches. MSSPs offer a range of security services, from threat detection and response to vulnerability assessments and security audits. By outsourcing these critical functions to a trusted and experienced MSSP, companies can leverage the expertise and resources of the provider.

Proactive approach

MSSPs can help companies avoid the challenges of preventing a data breach by providing 24/7 monitoring of a company’s systems and networks and using advanced tools and techniques to detect potential threats before they can cause damage. This proactive approach to security can help companies stay one step ahead of cybercriminals and prevent breaches before they occur.

Access to experienced staff

Second, MSSPs can offer valuable insights and recommendations based on their experience working with other companies in similar industries. This can help companies identify potential vulnerabilities and weaknesses in their own security programs and take steps to address them before they can be exploited by attackers.

Frees up your time

Finally, partnering with an MSSP can free up valuable time and resources for companies, allowing them to focus on their core business activities rather than worrying about the complexities of managing their own network security programs.

With the help of an MSSP, companies can rest assured that their systems and data are being protected by a team of experts who are dedicated to keeping them safe from cyber threats.


Visual Edge IT, Inc. (VEIT) specializes in managed IT services and security, cloud computing, and print/copy solutions for businesses across the U.S. including remote office locations. We offer a full line of office technology and services including 24/7 remote monitoring and administration of networks, service desk, and data backup and restore to improve business processes across a variety of industries. Plus, Visual Edge IT™ represents the industry’s leading manufacturers of office technology allowing businesses to get equipment, supplies and service from a single source. Backed by more than 20-years of technology service and a national network of expert engineers, VEIT is uniquely positioned to support business technology needs. The company is headquartered in North Canton, OH, USA. Request your no-obligation assessment today and get a free dark web analysis.