7 Ways EdgePrint All-In Can Save Your Business Money

When your business manages its own print equipment, the strategy is often more costly and time-consuming than planned. Emergency service calls and maintenance inflate operating costs. Downtime and supply shortages curb productivity. And IT teams spend more time managing printers than they can afford to.

EdgePrint All-In is a viable alternative to in-house printer management and its typically excessive costs. By bundling hardware, service, toner, monitoring, and support, EdgePrint All-In simplifies print into a single, flat-rate monthly subscription from one provider. Or call it keeping your business Game Day Ready with a predictable, hands-off print experience that ensures devices stay running and teams stay productive.

More importantly, EdgePrint All-In doesn’t just keep print costs under control, it reduces them measurably — in seven distinct ways.
 

1. Eliminate Surprise Invoices

When print equipment is managed in-house, one problem is that the costs for emergency service are usually more than anticipated. It’s just the nature of troubleshooting and repairs. Even the “fixed cost” contracts from many managed print services (MPS) providers aren’t exempt. They cite reasons like variable meter reads, fluctuating per-page charges, and usage overage penalties to send additional invoices out of left field.

EdgePrint All-In replaces such uncertainty with one monthly fee, including service and maintenance. This way, budgeting remains consistent, finance teams aren’t caught off guard, and savings accrue as unexpected charges are eliminated. Better still, you reduce vendor fatigue.
 

2. Shift Print to Predictable OpEx

For any organization, Capital Expenditures (CapEx) for print equipment can be steep — and further escalated, depending the equipment needed. A more favorable approach is to shift the CapEx for long-term investments in physical print assets to a lesser Operating Expense (OpEx) as part of the day-to-day costs of running a business.

As a bundle for hardware, as well as service, toner, monitoring, and support, EdgePrint All-In enables print to become an established and easily managed operating expense. Also as your business realizes the savings of OpEx versus CapEx, your finance team realizes greater cost control, while IT staff get turnkey support to ease their workload.
 

3. Strengthen Security

Many times, organizations fail to view their print environments as targets for cybercrime. Because printers are often unsecured endpoints on a network, they can be particularly vulnerable to threats and breaches, especially as pathways to other critical data systems.

EdgePrint All-In includes device-level security, data protection, and device hardening — capabilities that extend beyond a printer vendor’s reach, or that MPS providers sell as pricy add-ons in their service contracts. In this case, savings with EdgePrint All-In stem from avoiding costly breaches, attacks like ransomware, and the expenses of incidence response and recovery.
 

4. Reduce IT and Administrative Overhead

Managing toner inventory, coordinating service calls, and tracking multiple vendor agreements creates unnecessary work for IT and admin staff who already have too much on their plate.

EdgePrint All-In standardizes service across your printer fleet and automates supply replenishment, freeing up IT and administrative teams to focus on higher-value priorities.
 

5. Commercial-Grade Hardware

It’s not uncommon for a business to purchase print equipment that does more than they actually need. For example, a device with high-end print speeds and finishing options, when all they need is one to print and scan basic office documents.

With EdgePrint All-In, your business gets purpose-built multifunction devices sized to your actual workload, featuring proven platforms from Kyocera. From the start, you avoid the oversell aspect of trying to find the “right” printer.
 

6. Service and Maintenance, Proactive Monitoring and Insights

Go back to managing print equipment in-house and having to pay the high and often unpredictable costs of repairs from an emergency service call. Costs for routine maintenance can be equally high — and just as volatile when equipment isn’t regularly and properly cared for.

Preventive maintenance, onsite break-fix support, and responsive service delivered through defined service levels are ensured with EdgePrint All-In. Real-time device health tracking and predictive alerts, plus total visibility into usage, also help reduce downtime and improve fleet efficiency.
 

7. Toner and Supplies

The only thing you need is paper. We supply everything else.

Automatic replenishment is triggered by EdgePrint All-In’s remote monitoring to ensure toner and supplies arrive before you run out. No manual ordering, and no guesswork. And because printers stay operational, workflows and productivity never lapse.
 

Stay Game Day Ready
Saving costs for print equipment and services is vital to any business. So is being Game Day Ready when print operations need to perform.
 

Download the EdgePrint All-In Datasheet

Then contact us to get started!
 

Total Technology Partner
EdgePrint All-In is part of the broader managed services portfolio from Visual Edge IT. From managed print to IT, cybersecurity, data protection, and executive-level security guidance, Visual Edge IT helps you build a coordinated technology strategy — with one provider, one bill, and one clear point of accountability.
 

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